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Change of Membership Information

Services for Members

Membership

Change of Membership Information

Change of Address

  1. Application Procedure
     
    1. Members must apply to the TIC for any change to the address of both head office and branch office(s) at least one week before the new address takes effect. The following should be submitted:
      • Application Form for Approval of Use of Premises】duly completed with company stamp;
      • a copy of new Stamped Tenancy Agreement or Purchase and Sale Agreement or relevant written agreement;
      • a copy of Business Registration Certificate showing the new address. If it is unavailable, a copy of the Notification of Change of Address lodged with the Inland Revenue Department should be submitted first; and
      • a fee of HK$200 for change of address.
         
    2. Members must submit to the TIC photos and the floor plan of the new premises which clearly show the following:
      • their company name displayed in the directory at the lobby of the building and/or on the floor in which the premises located;
      • their company name displayed at the entrance or a prominent place near the entrance to the premises;
      • the inside environment of the premises; and
      • the location of their company designated on the floor plan of the premises.
         
  2. Office Requirements
     
    1. Members must conduct their business within separate and independent commercial premises/buildings or share with other members in compliance with the rules, which are used solely for the travel-related and tourism business. (Please refer to the “Guidelines on TIC Membership Criteria”);
       
    2. Members must employ at each premises at least a manager who has a minimum of two continuous years’ relevant practical experience within the recent 5 years and another full-time staff member.

 

Change of Control

  1. Change of Shareholders / Directors / Controllers / Partners / Owners
     
    1. Subject to Section B below, members must notify the TIC in writing of any change in its shareholders, directors, controllers, partners or owners and apply for continuation of membership within 14 days of the changes.
       
    2. The following documents should be submitted:
      1. For Change of Directors of a Limited Company
        • a copy of Notification of Change of Director, i.e. Form D2A, filed with the Companies Registry reporting the change of directors.
      2. For Change of Shareholders of a Limited Company
        • a Certified True Copy of Instrument of Transfer, Bought and Sold Note effecting the transfer of shares.
      3. For Change of Partners of Partnership
        • a copy of Notification of Change of Partners, i.e. Form I.R.B.R.64, filed with the Inland Revenue Department reporting the change of partners.
      4. For Change of Owner of Sole-proprietorship (advance notice is required)
        1. a copy of Business Registration Certificate Application Form signed by the new owner, i.e. Form 1(a);
        2. a letter signed by both new and old owners confirming the transfer of ownership;
        3. a copy of new Business Registration Certificate when it is available.
           
    3. The new director, shareholder, controller, partner and owner should complete the declaration form ( Form D(i) / Form D(ii) ) prescribed by the TIC.
       
    4. A fee of HK$100 for the captioned change per notification should be paid to the TIC.
       
  2. Change of Financial Control
     
    1. Members must prior to the date of any change in financial control notify the TIC of the details of the intended change.
       
    2. The notification must be made in writing and members are required to list out the shareholding structure after the change. The relevant documents such as a board resolution approving the captioned change, the forms prescribed by the TIC including Information Update Sheet and declaration form ( Form D(i) / Form D(ii) ) that has been completed by the new shareholder should be submitted.
       
    3. The membership of the member concerned will be terminated unless the member has notified the TIC of the intended change and applied for and been granted a renewal of its membership prior to the date of the change.
       
    4. Upon approval, the documents effecting the transfer of shares / ownership listed in (A)(2) above should be submitted as soon as possible.
       
    5. A fee of HK$100 for the captioned change per notification should be paid to the TIC.

    * The meaning of “Change of Financial Control” includes:

    • change in ownership including the introduction of a partner in the case of a sole proprietorship;
    • change of partners who are entitled to a majority of its profits in the case of a firm;
    • change of controllers / beneficial owners of a majority of issued share capital in the case of a corporation.

 

Increase in Paid-up Capital

  1. Members must write to inform the TIC of their increase in paid-up capital.
     
  2. The following documents should be submitted:
    • a Certified True Copy of Return of Allotments (Form SC1) filed with the Companies Registry showing the allotment of the new shares;
    • a Certified True Copy of Instrument of Transfer if there is any transaction of shares of existing shareholders.

 

Change of Company Name / Trade Name / Addition of Trade Name

  1. If members intend to change their company / trade names or add trade names, they must apply to the TIC in writing with a fee of HK$100 before using the new names.
     
  2. After approval of the application, the members must submit the following documents within two weeks from the date of notice from the TIC, failing which the application will be deemed to have been withdrawn:
    1. Change of Company Name
      • a copy of Certificate of Incorporation showing the change of name;
      • a copy of Business Registration Certificate showing the change.
    2. Change of Trade Name
      • a copy of Business / Branch Registration Certificate showing the change of name.
    3. Addition of Trade Name
      • a copy of Business / Branch Registration Certificate showing the trade name.
         
  3. A membership certificate showing the new name will normally be issued within three working days after receipt of all the required documents.

 

Note: If the company names / trade names which existing members apply to add or change are identical or similar to those of other members, or if such names contain components not related to travel or tourism, then the TIC may reject such applications. Therefore, members are advised to submit application as early as possible. For enquiries, please contact the TIC Membership Department.